DECEMBER 2025
Administration
• New cameras and omni directional microphones have been ordered to be used for all Board and committee meetings. This will eliminate the need to pay Harmon $1,000.00 per meeting to record them for us, resulting in approximately $16,000 in annual savings. The meetings will be hosted via Zoom, which will eliminate the need for Board members to be heard only when they call in. The screen and projector will be used to broadcast the out-of-town directors, so they are more included.
• Ryan Lundgren and I have met with a new IT company and are weighing our options regarding switching. Softrim has become too expensive and the service is lacking. The new company, Interlink IT, is highly recommended by multiple clubs in SWFL. The only problem is that they will not take us on as a client until March 1, 2026, as they hire additional techs.
• We’re working on revising the employee handbooks to be more in line with other communities in the area.
• AvidPay (AP software) will be going live, and training has been scheduled for December 19 at 9:00 a.m.
Golf
• Golf rounds and revenue are both up over last year and up over budget.
• Labor has been under budget.
• Inventory variance is less than $1,000. We’re working very hard to reduce the inventory on hand. To do so, our cost of goods sold has been higher than desired primarily due to liquidation of aging inventory. The good news is we have almost no older stock left.
• All tournaments in November had full fields and feedback has been positive.
• Our 40 golf carts are all running and in great shape!
• The golf committee voted to cancel the Pro-Am in December due to lack of participation, especially in the Professional division.
Food & Beverage
• We brought in a new bar stool sample for the Wheelhouse and sent a notice to owners to try it out. There was lots of positive feedback, and we will order them next week. This will be a capital contingency expense of approximately $8,500. The supplier has 12 in stock and the other 5 that we would need have a lead time of 6-8 weeks. My preference would be to install them all at the same time and not 13 now and an additional 5 in two months.
• New Year’s Eve party at Wheelhouse has 155 reservations so far with a maximum of 180 possible. Due to the lack of participation last year at Compass Rose, we have decided to serve lunch only there on December 31 so we can focus on the Wheelhouse festivities.
• A short survey was sent to members regarding Food & Beverage (F&B) operations. After only 15 hours, we received 321 responses, a 27% response rate. The survey will end on January 9, 2026. Once completed, we will create an F&B action plan to address the members’ concerns and share the findings with the Board.
• We will be getting quotes for blinds in the Wheelhouse to deal with the glare in the dining room.
• Katie Hart, F&B Administrative Assistant, resigned effective immediately. We have reposted the job and I will be highly involved in hiring her replacement.
• Music Mondays will be held at the pool in January.
Racquets
• Pickleball Boot Camp: successful Boot Camp held on 6 courts, with 24 players attending
• Pickleball & Tennis Turkey Workout: Pickleball had 10 participants, Tennis had 15 participants.
• Our ice/water dispenser machine has been repaired several times over the last few months. We are searching for different and more affordable options going forward, to save on repair costs.
• Operating supplies: We purchased new brooms, liners, shoe washer parts and drag brooms. This new equipment has increased quality of our court maintenance and will help to preserve the overall quality of the courts over time.
Golf Course and Property Maintenance
• We started the new equipment storage addition to the maintenance building compound, which should be completed this week.
• We ordered and installed new umbrellas on the pool deck table. We’re changing out the canopies now.
• We made some minor upgrades to the landscaping around the pool.
• We’re preparing to install the new water line on the new fuel dock at the Marina.
• Now that we’ve gotten bids to redo the pool, we’re looking at landscaping costs and paver costs if we decide to go that far.
Marina
• Fuel dock sign has been installed at channel entrance; volunteers installed the sign.
• Fuel dock construction is complete. New pedestals were installed for transient overnights, and water has been installed as well.
• Fuel sales surpassed budgeted estimates by 8,800 gallons.
• Marina alarm for our channel entrance has been reinstalled and is operating again.
Community Patrol
• We added an extension to the front Pedestrian Gate to keep bikers and walkers from gaining unauthorized entry.
• We replaced four outdated exterior cameras at the Gatehouse.
• We added one interior camera at the Gatehouse.
• We replaced two outdated cameras in the Fitness Center.
• We added one interior camera to the Administration Office.
• We replaced five outdated cameras at Maintenance.
• We replaced the motor in the front visitor Gate Arm.
